Parks and Recreation Program Assistant

Job Title: Parks and Recreation Program Assistant

Salary range: $39,520 DOE

Location: 81 E. Pine St. Othello, WA 99344

Department: Parks & Recreation

Hours: Full-Time, Non-Exempt

Job Description:

Job Title:
Parks & Recreation Program Assistant

SUMMARY:  Under the direction of the Parks and Recreation Coordinator, the Parks and Recreation Program Assistant provides assistance to develop programs that offer various activities for citizen participation, i.e., seasonal sports, coaches clinics, community activities, sports camps etc. Assists in planning, oversees, and evaluates the City’s current recreation programs and identifies potential recreation programs for future development and execution.  Coordinates with City and other non-profit organizations, private citizens, and community groups to plan special events, festivals, programs, and activities that promote Othello. In the absence of the Parks and Recreation Coordinator, oversees staffing, scheduling, and supervises the daily operation of the Othello Community Pool.

INITIAL EVALUATION: The person selected for this position must complete a 12-month probationary period. 

ESSENTIAL DUTIES AND RESPONSIBILITIES assisting the Park and Recreation Coordinator including the following (other duties may be assigned):

  1. Monitors the day-to-day operations of athletic and recreation programs including making site visits, handling and resolving complaints and ensuring that programs have the required materials and supplies, and formulates and organizes program plans and schedule for seasonal and/or year-rounds activities.
  2. Engage in organizing and implementing recreation programs by overseeing a variety of sports and recreation programs, ordering supplies, and collecting registrations.
  3. Enforces city policies, procedures, and park rules for instructors, volunteers, and contracted facility renters as well as enforcement of safety and operating procedures and provides for maintenance needs including compliance with health and safety codes.
  4. Work independently and be responsible for overseeing activities at designated locations such as parks, school facilities, baseball/softball fields and other public facilities.  Could include some set up and take down at facilities and areas for special events, including weekends, holidays, and evenings.
  5. Prioritize job tasks and complete them within specified time frames meeting strict deadlines.
  6. Collects activity and registration records and prepares routine program plans and requirements well in advance, prepares reports describing and evaluating programs at the completion of activity and identifies methods and area to improve.
  7. Assist in maintaining supplies, equipment and materials in support of athletic and recreation programs and advises supervisor of program equipment and supply needs.
  8. Assist in overseeing swimming pool operations including the physical maintenance.
  9. Develop and administer Parks and Recreation event and program advertising strategies, including the preparation of letters, advertisements, news, and press releases.
  10. Provide clerical support, program registration, answer telephones, and maintain correspondence with other divisions or agencies; respond to public inquiries about programs or facilities.
  11. Keep accurate files of events and programs.
  12. Performs other such duties as assigned.

QUALIFICATIONS: To perform this position successfully, the individual must be able to perform each essential duty competently. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

APPLICANTS SHOULD DEMONSTRATE THE FOLLOWING KNOWLEDGE, SKILLS, AND ABILITIES AND ASSIST THE PARK AND RECREATION COORDINATOR TO:

  1. Successful practices and knowledge of principals, rules and procedures of organized competitive sports, athletic and recreational programs, and objectives of public recreation and athletic programs.
  2. Ability to communicate and establish rapport, understanding and confidence with participants and the general public; exercise independent judgment in the application of program and game rules and procedures; plan, promote, organize, and coordinate athletic programs and events; and be a team player in the organization.
  3. Knowledge of the operations and daily responsibilities of aquatic centers.
  4. Skill in the use of common computer programs and office machines including Microsoft Office, Publisher, Power Point, and Excel, and athletic scheduling software.
  5. Ability to communicate orally and in writing with staff members and/or supervisor and have a working knowledge of appropriate technology in order to best serve the public and manage programs.
  6. Ability to understand, follow, and complete oral and written directions.
  7. Ability to establish and maintain effective working relationships with co-workers, public, news media, and other departments and agencies.
  8. Ability to work under stressful situations; adapt well with change, remain flexible and solution oriented.
  9. Ability to work independently to achieve department initiatives.
  10. Ability to work evenings, nights, weekends, and some holidays.
  11. Spanish Speaking desired, but not required.

EDUCATION and/or EXPERIENCE:  Equivalent combination of education, experience, and training that would likely provide the applicant with the required knowledge, skills, and abilities to successfully perform the essential skills of the position is desirable.

LANGUAGE SKILLS:  Ability to communicate effectively verbally and in writing.  Ability to present clear and concise oral and written reports.  Ability to present information in one-on-one and small group situations.  Ability to read and interpret document such as safety rules, operating and maintenance instructions, and procedure manuals.

REASONING ABILITY:  Ability to apply common sense understanding to carry out instructions furnished in written, oral, and diagram form.  Ability to set goals and develop strategies and schedules for meeting them.

COMPUTER SKILLS:  Knowledge of word processing, desktop publishing, spreadsheets, and other recreation related computer software.

LICENCES AND CERTIFICATES:  Must possess a valid Washington State driver’s license. Must possess First Aid, CPR and American Red Cross Water Safety Instructor certification or obtain within six (6) months of employment.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. While performing the duties of the job, the employee is frequently required to walk, stand, sit, talk, and hear.  The employee is frequently required to use their hands and fingers to handle and feel objects, reach with the hands and arms, and is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
  2. The employee may occasionally lift and/or move up to 25 pounds without assistance.  Specific vision abilities for this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  1. Work is performed indoors in an office environment and outdoors in all weather conditions and temperatures. 
  2. The noise level in the work environment is usually quiet while in the office, or moderately noisy when in the field.

ACKNOWLEDGEMENT:  This job description is intended to provide an overview of the requirements of the position.  As such, it is not necessarily all inclusive, and the job may require other essential and/or nonessential functions, tasks, duties, or responsibilities not listed herein.  Management reserves the right to add, modify, or exclude any essential or nonessential requirement(s) at any time with or without notice.  Nothing in this job description, nor by the completions of any requirement of the job by the employee, is intended to create a contract of employment of any type.  Employment is “AT-WILL” and may be terminated at any time by the employee or employer with or without cause or notice.

TO APPLY:

Download job description and application below and return a completed copy along with the signed job description and cover letter to City Hall at 500 E. Main St. or by email to tmorelos@othellowa.gov before 5:00 PM on July 8, 2022 (you may also pick up an application packet at City Hall if you are unable to download and print online).

Download Application